What should you put on a wedding details card? Include the information guests need beyond the ceremony basics: reception location, accommodations, transportation, parking, dress code, wedding website, RSVP instructions, and any all-guest weekend events. Keep the text concise and move changing or lengthy information to your website.
A details card—also called an enclosure or information card—helps the main invitation stay elegant while answering the practical questions that otherwise reach you by text. You can use one combined card or several focused inserts, depending on the wedding.
Wedding Details Card Checklist
Choose only the sections that apply to every recipient of that invitation:
- Reception location and start time when different from the ceremony.
- Hotel block, booking link, group code, and deadline.
- Transportation, shuttle, parking, or accessibility information.
- Dress code and outdoor-surface guidance.
- Wedding website and QR code.
- Online RSVP instructions and deadline.
- Welcome party, brunch, or other events open to those guests.
- Destination travel or passport reminders.
- Weather, footwear, or venue-specific notes.
Do not repeat every line from the main invitation. The details card should add useful information, not create a second invitation.
What Belongs on the Main Invitation?
The main card normally carries the couple’s names, invitation request, wedding date, ceremony start time, and venue. It may include “reception to follow” and a short dress-code line. See our wedding invitation wording examples for complete formats.
Addresses, directions, hotel blocks, shuttle schedules, registry links, and long RSVP instructions are usually better on a details card or wedding website. This protects readability and gives the names and date visual priority.
Do You Need a Wedding Details Card?
You may not need one when the ceremony and reception share a venue, most guests are local, the website contains all logistics, and the main invitation has a clear RSVP method. A small website card may be enough.
A details card is especially useful for destination weddings, multiple venues, hotel blocks, limited parking, shuttles, unfamiliar dress expectations, weekend events, or guest lists that include people who may not use the website easily.
Wedding Details Card Size and Format
A details card is usually smaller than the main invitation. For a 5 × 7-inch invitation, a 4.25 × 5.5-inch or similarly proportioned enclosure creates a clear descending stack. Exact sizes vary by design and envelope.
Portrait, landscape, square, arch, and folded formats can work. Confirm that the complete stack fits inside the envelope, remains easy to remove, and does not hide important text. Review our wedding invitation size and envelope guide before ordering.
Wedding Website Wording
Use the website as a central source for details that are long or may change. Keep the printed instruction short.
Simple
For accommodations, travel information, and our full weekend schedule, please visit
EmmaAndNoah.com
With QR code
Scan for our wedding website, online RSVP, and weekend details.
EmmaAndNoah.com
Formal
Additional information may be found at
EmmaAndNoah.com
Always include a readable URL beside a QR code. Test the code on the final printed sample using multiple phones. Our wedding invitation QR code guide covers size, contrast, placement, security, and backup options.
Online RSVP Wording
Direct
Please reply by September 12
EmmaAndNoah.com/RSVP
Warm
We hope you can celebrate with us.
Kindly respond by September 12 at EmmaAndNoah.com.
QR code
Scan to RSVP by September 12
or visit EmmaAndNoah.com/RSVP
The response deadline should be printed near the instruction. If some guests need a paper or phone option, provide it clearly and ask everyone to use only one response method.
Reception Details Wording
Same venue
Dinner and dancing to follow
Different venue
Reception
Six o’clock in the evening
The Glasshouse
410 River Street
Charleston, South Carolina
Gap between events
Reception begins at six o’clock.
Please visit our website for nearby recommendations between the ceremony and reception.
If only some guests are invited to a particular reception or event, do not place that information in every suite. Use recipient-specific inserts.
Accommodation Card Wording
Hotel block
Accommodations
A block of rooms has been reserved at The Harbor Hotel.
Please book by May 1 using group code CARTERBENNETT.
EmmaAndNoah.com/Stay
Multiple hotels
Accommodations
Hotel recommendations and booking information are available at EmmaAndNoah.com/Travel.
Destination wedding
Travel
We recommend arriving in Lisbon by Thursday, June 10.
Passport, hotel, and airport transfer details may be found at EmmaAndNoah.com.
Include the real booking deadline, correct group code, and a phone or web option. Confirm the block is active before printing.
Transportation and Parking Wording
Shuttle
Transportation
Complimentary shuttles will depart The Harbor Hotel at 3:15 p.m. and return throughout the evening. Please reserve your seat on our website.
Limited parking
Parking
On-site parking is limited. Please use the complimentary shuttle or rideshare drop-off at the east entrance.
Valet
Complimentary valet parking will be available at the main entrance.
Give exact pickup points and times online when schedules may change. Include accessibility contact information when a guest may need assistance.
Dress Code Wording
Formal
Black Tie
Cocktail
Cocktail Attire
Outdoor guidance
Garden Formal
The ceremony will take place on grass; block heels or flats are recommended.
Beach wedding
Beach Formal
Light fabrics and sand-friendly footwear are encouraged.
Use a recognized dress-code term and add only the guidance guests genuinely need. Avoid language that polices bodies or demands a specific purchase.
Weekend Events Wording
Welcome party
Welcome Drinks
Friday, June 11 · 8:00–10:00 p.m.
The Courtyard at The Harbor Hotel
All invited guests are welcome.
Farewell brunch
Farewell Brunch
Sunday, June 13 · 10:00 a.m.
The Garden Room
Please respond on our wedding website.
Full schedule online
Weekend Events
Join us for welcome drinks and a farewell brunch.
Times, locations, and RSVPs are available at EmmaAndNoah.com/Schedule.
Include an event only in the suites of guests who are invited. When different groups receive different cards, keep careful versions in the address list.
Can Registry Information Go on the Details Card?
Many couples prefer to place registry links on the wedding website rather than on the invitation suite. A simple website line lets interested guests find it without making gifts the focus of the mailed invitation.
If cultural expectations or family preferences differ, choose wording that feels gracious and coordinate it with your hosts. Never imply that a gift is required.
Adults-Only and Children Information
The clearest invitation method is to name only invited guests on the envelope and display the number or names of invitees in the RSVP. A details card can add a gentle clarification when necessary.
Example:
We respectfully request an adults-only celebration. We appreciate your understanding.
Do not rely only on vague phrases such as “adult reception,” which guests may interpret differently. Addressing and RSVP controls should reinforce the message.
What Not to Put on a Details Card
- Information that applies only to a different group of guests.
- Unconfirmed hotel, shuttle, or event details.
- A long registry list or gift request.
- Every restaurant and attraction in the destination.
- Private information on a public website without appropriate access.
- Full sentences where headings and short lines would be clearer.
- Details that contradict the main invitation or RSVP form.
How to Organize Multiple Details
Use short headings such as “Reception,” “Accommodations,” “Transportation,” and “Attire.” Place the most time-sensitive information first. Keep font size readable and use white space between sections.
If the card becomes crowded, divide the content: one details card plus a website, or separate reception and accommodations cards. Use our invitation suite guide to choose the smallest set that serves guests well.
Details Card FAQ
Does it go in a separate envelope?
No. The details card is placed in the same mailing envelope as the invitation and other inserts.
Is a details card the same as an RSVP card?
No. A details card communicates logistics; an RSVP card or online form collects the guest’s response. One card can provide the online RSVP URL.
Can you print details on the back of the invitation?
Yes, especially for a minimal suite. Add a visible cue on the front or in the layout so guests know to turn the card over.
Should the venue’s full address be included?
Include it on a details card or website when guests need it, especially for unfamiliar or separate locations. Confirm that navigation leads to the correct entrance.
How much text is too much?
If the type becomes small, sections run together, or information may change, move the longer explanation online and keep the printed action concise.
Final Details Card Checklist
- Every section applies to the recipient.
- Dates, times, addresses, codes, and deadlines are confirmed.
- The website and QR code work on mobile.
- A backup URL appears beside the QR code.
- The text is readable at the final printed size.
- The card fits the envelope and suite stack.
- The details match the invitation, RSVP, and website.
Build a cohesive set with LunaInvites wedding invitation card sets. The Design Studio can coordinate your main invitation, details insert, RSVP wording, envelope, colors, monogram, and finishing pieces.